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                                                                                                  Hempsted Playgroup and Toddlers

                                                                                                  Administration of Medicines Policy



Prescription Medicines

Parents give prior written permission for the administration of each and every medication.

​If the administration of prescribed medication requires medical knowledge, individual training will be provided for staff by a qualified health professional.

​The parent must inform staff, in writing what the medication is for, the dose and frequency of the medication, and any changes to the prescription or the support required when necessary.

​All medicines administered are recorded on a log sheet at the time of administration.

​The child has an individual record sheet in the Administration of Medicines folder. The medication, dosage, and time of administration is recorded and signed by the member of staff.

​At the beginning of each session, the parent should notify the staff of when the child had his/her last dose of medicine, how much was given, and when the next dose is due and dosage needed.


​Staff will check the 7 rights of medication administration:

Right medication

Right name/child

Right dose

Right time

Right route

Right reason

Right documentation (virtual lab school)


Dates of all medication will be checked before administration. Only medicines prescribed for that child by a doctor, dentist, nurse or pharmacist will be administered.

​Medicines will be stored in a cupboard out of children’s reach, or in the fridge if necessary, in the original container in which it was dispensed, which shows the prescribers instructions for administration.


Non-prescription Medicines

Non-prescription medicines include cough preparation, pain and fever relief, teething gel, and sun cream, which may be administered by staff, but only with prior consent of the parent, and only when there is a health reason to do so.

​Parents are asked to put sun cream on their children before a session.


Long Term Medication


We must have sufficient information about the medical condition of any child with long term medical needs and this is recorded in the child’s personal records.

​A health care plan for these individual children is located within the medicines folder, and kept confidential. 




Hempsted Playgroup and Toddlers Health Care Plan


​Child’s name:     _______________________________________

Child’s address: _______________________________________


Medical diagnosis or condition: _____________________________________________

Date: ________________________         Review Date:  __________________________

​Family Contact Information:

Name: _________________________   Relationship: ­­­­­­­­­­­­_____________________

Phone (Home)  __________________   Mobile: ______________Work: __________

Name: _________________________   Relationship:  ___________________. 

Phone(Home)____________________  Mobile:  ______________  Work:  ____________


Clinic/Hospital Contact  Name: ________________________________    Phone:  _______________________________

GP  Name:  ________________________________________________  Phone:  ______

Describe medical needs and give details of child’s symptoms/signs.





​Describe what action should be taken if an emergency occurs.






​Medicine to be administered: _____________________________________________________________________

​Hempsted Playgroup and Toddlers Health Care Plan

Who is responsible for the child’s care: __________________________________________________________



Additional plan in place (e.g. Epipen)    Yes/No

​Follow up care: ________________________________________________________________________________________________________________________________________________________________________________________________________________________


This healthcare plan was completed by:

Signature: ____________________        .     Date: ___________________


Parental/Guardian consent:

I consent to the Hempsted Playgroup and Toddler staff administering these procedures for my child.


Relationship to the child:________________________________________________.

Signature: ____________________________Date: _____________________________


Healthcare plan agreed by:

Name: ________________________________________________________________________

​Position held: ________________________________________________________________________

​Signature: ___________________________________   Date: _____________________








Reviewed August 2022

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