Hempsted Playgroup and Toddlers
Hempsted Playgroup and Toddlers
Administration of Medicines Policy
​Prescription Medicines
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Parents give prior written permission for the administration of each and every medication.
​If the administration of prescribed medication requires medical knowledge, individual training will be provided for staff by a qualified health professional.
​The parent must inform staff, in writing what the medication is for, the dose and frequency of the medication, and any changes to the prescription or the support required when necessary.
​All medicines administered are recorded on a log sheet at the time of administration.
​The child has an individual record sheet in the Administration of Medicines folder. The medication, dosage, and time of administration is recorded and signed by the member of staff administering the medicine.
​At the beginning of each session, the parent should notify the staff of when the child had his/her last dose of medicine, how much was given, when the next dose is due and dosage needed.
​Staff will check the 7 rights of medication administration:
Right medication
Right name/child
Right dose
Right time
Right route
Right reason
Right documentation (virtual lab school)
Dates of all medication will be checked before administration. Only medicines prescribed for that child by a doctor, dentist, nurse or pharmacist will be administered.
​Medicines will be stored in a cupboard out of children’s reach, or in the fridge if necessary, in the original container in which it was dispensed, which shows the prescribers instructions for administration.
The above steps include medication such as steroid inhalers for Asthma and Allergy medication such as an EpiPen. Both require a personal Healthcare Plan/ Administration of medication form for the child with written consent from parent/carer and will be stored in the Administration of medicine folder. See Asthma Policy and Allergens and food intolerance Policy for further details.
Non-prescription Medicines
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Non-prescription medicines include cough preparation, pain and fever relief, teething gel, and sun cream, which may be administered by staff, but only with prior consent of the parent, and only when there is a health reason to do so.
Parents/carers must give prior written permission for the administration of each and every non-prescription medicine eg. Calpol, Piriton.
The parent must inform staff in writing what the medication is for, the dose, and frequency of the medication. Also any changes to the support needed when necessary.
All medicine administered are recorded on the consented administration of medicine sheet for the child at the time of administration.
Parents/carers are asked to apply sun cream on their children before a session. Only suncream in a named container provided by parent/carer may be applied to a child by a member of staff.
Any cream such as nappy cream or moisturiser cream for eczema etc must have written consent from Parent prior to application and each application recorded on the consented administration of medicine form.
Long Term Medication
We must have sufficient information about the medical condition of any child with long term medical needs and this is recorded in the child’s personal records.
​A health care plan for these individual children is located within the medicines folder, and kept confidential.
Healthcare Plans will be put in place for children with Asthma or Allergies/intolerances.
A list of children with Healthcare Plans will be displayed on the board in the kitchen area to inform staff.
​Hempsted Playgroup and Toddlers Health Care Plan
​Child’s name: _______________________________________
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Child’s address: _______________________________________
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_______________________________________________________________________
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Medical diagnosis or condition: _____________________________________________
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Date: ________________________ Review Date: __________________________
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​Family Contact Information:
Name: _________________________ Relationship: _____________________
Phone (Home) __________________ Mobile: ______________Work: __________
Name: _________________________ Relationship: ___________________.
Phone(Home)____________________ Mobile: ______________ Work: ____________
Clinic/Hospital Contact Name: ________________________________ Phone: _______________________________
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GP Name: ________________________________________________ Phone: ______
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Describe medical needs and give details of child’s symptoms/signs.
_______________________________________________________________________
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________________________________________________________________________
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________________________________________________________________________
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________________________________________________________________________
​Describe what action should be taken if an emergency occurs.
1.______________________________________________________________________
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2.______________________________________________________________________
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3.______________________________________________________________________
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4._____________________________________________________________________
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5.______________________________________________________________________
​Medicine to be administered: _____________________________________________________________________
​Hempsted Playgroup and Toddlers Health Care Plan
Who is responsible for the child’s care: __________________________________________________________
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________________________________________________________________________
Additional plan in place (e.g. Epipen) Yes/No
​Follow up care: ________________________________________________________________________________________________________________________________________________________________________________________________________________________
This healthcare plan was completed by:
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Signature: ____________________ . Date: ___________________
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Parental/Guardian consent:
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I consent to the Hempsted Playgroup and Toddler staff administering these procedures for my child.
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Name:__________________________________________________________________
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Relationship to the child:________________________________________________.
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Signature: ____________________________Date: _____________________________
Healthcare plan agreed by:
Name: ________________________________________________________________________
​Position held: ________________________________________________________________________
​Signature: ___________________________________ Date: ____________________
Reviewed August 2025