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                                                                                            Hempsted Playgroup and Toddlers                                             

                                                                                       E-Safety, Acceptable Use and ICT Policy


At Hempsted Playgroup and Toddlers we understand that we live in a rapidly changing technological world where technologies are constantly expanding. We believe children need to be introduced to ICT from an early age in order for them to develop the appropriate skills they will need to fully access the Early Years Foundation Stage and beyond.

Guidance for use by children:

We aim to promote the use of ICT:

To enable all children to:

  • Build on their experiences from home

  • Develop practical skills needed to access ICT

  • Enjoy ICT and use it with confidence

  • Understand that equipment needs to be handled with care and respect

To ensure all children can:

  • Listen to and understand instructions

  • Use ICT as a tool for collaborative decision making and conversation

  • Problem solve and think logically to complete tasks

To enable staff to:

  • Improve teaching in order to promote children’s learning

  • Improve their own professional development and confidence in the use of ICT.

  • Access training including E-Safety training.

  • Provide information to parents via our private Facebook page. Please refer to our Personal Websites, Weblogs and Social Networking Sites Policy



To enable parents to:

  • Improve their confidence in the use of ICT in order to support their children’s learning.



  • The setting will work in partnership with parents and the Internet Service Provider to ensure systems to protect children are reviewed and improved for safe use at all times.

  • Children will be monitored and supervised appropriately at all times whilst accessing the internet.

  • Only children who have received written permission from parents/carers will be able to access information via the Internet.

  • Senior staff will ensure that regular checks are made to ensure that the filtering methods in place are effective and age appropriate.

  • Virus protection will be installed and updated regularly.



  • Relevant data and personal information will be stored and used on Hempsted Playgroups laptops only. This is to be stored securely and only accessed by members of staff. Laptops within the setting are password protected.




  • Hempsted Playgroup’s email account is password protected and is to be accessed and used by members of staff ONLY.

  • Emails can be used to correspond with Parents/ Carers and other agencies when needed by members of staff.

  • Emails regarding private and confidential information, including safeguarding, will be sent securely using Egress.




  • We regularly take photographs of children to use in their learning journey folders, planning folders and displays.

  • On occasion videos may be taken of children eg. Recording of our nativity play.

  • Photographs and videos of children will only be taken on the settings cameras including playgroups mobile phone and laptop for videos of performances. Personal cameras are prohibited at all times, this includes cameras on personal mobile phones.

  • Playgroups mobile phone will only be used onsite and stored securely onsite unless we are on an outing or in an emergency such as a fire evacuation for contacting emergency contacts.

  • E-mailing photographs and videos is prohibited.

  • At no point should a camera be taken into a nappy changing/ toilet area.

  • We are sensitive to any cultural issues of which we need to be aware when taking photographs and videos of children.

  • If a child does not want their photograph taken, staff will respect the child’s view and not question them.

  • Parent’s permission will be sought to photograph and video their child when on the premises and during outings.

  • Photographs will only be printed off on the settings printer, and no other copies are kept.

  • Photos and videos will be removed from playgroups laptop at the end of each term and stored on a memory card. This is for the use of pictures for planning, files, and events such as graduation only.

  • Memory cards with stored photos and videos will be kept in a secure cupboard on the playgroup site.

  • All photos and videos stored on the memory card will be removed at the end of the academic year.

  • Photographs and videos of children will only be taken in open plan areas of the setting and in full view of other members of staff.

  • Under no circumstances will photographs be circulated outside the setting.

  • If any photographs are used for promotional purposes or posted on the settings website, express permission will be sought in writing from parents/ carers.

  • We will not share photographic files with anyone outside the setting, except other professionals.



Personal Mobile telephones are not permitted inside the main playgroup building and must only be used and kept in the office. This applies to all who enter the building whilst children are present. Playgroup’s phone and mobile phone may be used within the main playgroup building.




If necessary, action will be taken against any employee who is found to have breached this policy.  Employees should also refer to the disciplinary policy. 





Reviewed August 2022







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